Sharing your Echo360 Recordings

This document shows you how to:

• Share a Recording with another person,
• Share a Recording with a unit and
• How to view a shared Recording.

Sharing Recordings from your personal Library to another person

The media you own in the Echo Content Home page is yours to do as you please, including sharing it with other Echo360 users. Sharing an item with another Echo360 user makes that item appear in their Echo Content Home page, though it does so with YOUR name on the tile, because you are still the owner. Specifically the shared media appears in the All Content tab as well as the Shared With Me tab.

Please note that any media shared with an individual will allow the user to only view the media.

NOTE: Sharing content with users is different than creating and sharing Public links to content.

Sharing Content with Individuals from the Content Home Page

To share content with another Echo360 user from your Content Home

1. If necessary, click on Library from the left side of the Echo Home page to view all the content you own (you can only share media you own).
2. Use the Filters and/or Search box to find the item you want to share.
3. Hover over the media tile and click the Menu button.
4. Select Share from the media options menu, as shown in the below figure.
5. 
   

   The Share settings modal appears with the Individuals tab active by default.

6. Use the Share with drop-down list at the bottom of the modal to select a user to share the media with.
7. Type directly into the textbox to filter the list based on the text provided. Continue typing or backspace as needed to find the user you want. 
   
   NOTE: The Search matches the FIRST portion of the text entered, though it can be the first part of the user's First name, Last name, or Email address.
8. Select the matching user you want to share this media with. Once selected, the user appears in the Individual shares list.

Repeat the above steps to share the item with additional users. All individual shares will appear in this modal until no longer shared with them.

Click the X next to a user to unshare this media with them.

More information and methods of sharing can be found here: https://support.echo360.com/customer/portal/articles/2964744?b_id=16610&t=790020

Sharing Recordings to a Unit

Please note: This will not affect recordings that are set to go to a unit/ class section automatically via an Echo360 Booking.

The media shown in your Echo Content Home is either shared to a unit (published) or not. Unit-Shared content is media that has been put into at least one class in at least one course. Typically class captures are shared immediately after they are recorded. Unpublished content is only visible on your Content Home page.

Instructors can ONLY share content they own. This means that ALL of the content discussed on this page resides in the Library of the Echo360 Home page, as shown in the below figure. Instructors who access the content details page of content they do not own (via the Class List) can see where the item has been shared but cannot change it. Sharing to a course/class can be done from the Content Home page or from the Content Details page; both methods are described in the below procedure.

To see whether the item has been published and to where, click a tile shown on the Library page to open the media details page. Any courses to which the item has been published already appear at the top of the Publishing Settings area of the page, in the Classes section, as shown in the below figure.

From here you can add the media to another class or unit or remove/unpublish it as necessary.

ALTERNATELY, you can add media to a class from the Class List page for a unit.

Sharing Media to a Unit (publishing)

Publishing or sharing to a unit is done through the Class Sharing modal, which can be accessed in different ways, as described below. The box itself and the fields in it function the same way regardless of how you access it.

To publish content to a unit

1. There are a few ways to open the Share to a Class dialog box:
   • Click the Add To A Class button in the Media Details page, located below the list of any locations where this item may already be published.
     
     

     The Class sharing modal appears.

     

     Alternately ... from the main content home page...

   • Click the menu button for a content tile and select Share
     

     Then click the Class tab

     
     
     The Share Settings dialog box contains either three tabs with sharing options (as shown), or a single Class tab, depending on how you accessed it. Everything else in the modal is identical.
2. Use the course drop-down list at the top of the modal to select the course where you want to share this media.
3. Use the term and section drop-down lists (which become active after selecting a course) to select the term and section where you want to share the media.
4. Choose the option to create a New Class to hold this media in( unless you are replacing recording that did not go ahead as planned).
5. Enter a Name and/or a Start Date and Start Time for the class, as well as a Duration.
   If typing in the field, Start Date can be entered in mm-dd-yyyy format or in yyyy-mm-dd format, depending on your regional settings; Start Time can be entered in 12-hour using the AM/PM button. 
   NOTE: Classes must have either a Name or a Date/Time/Duration and typically have both, but only one or the other is required. Description is optional.
6. Click the Calendar icon to open the date-picker to populate the Start Date field if necessary.
7. If necessary, change the Availability settings of the newly shared item. By default, the item will be available now (immediately) and unavailable never (available indefinitely). Leave this at the default or you can set availability as follows:
   • available now: Students can view the shared media as soon as you finish publishing it. This is the default
   • available never: The media is shared to the class but students cannot see it. This is the same as making availability manual (you must set the item to be available when you are ready).
   • available date: The media will be unavailable until midnight on the specified date, at which time students will be able to view the media.
   • unavailable never: The media is available to students and will continue to be unless this is changed. Along with 'available now', this is the default.
   • unavailable date: The media will become unavailable to students at midnight on the specified date.
8. If setting Date-based availability, selecting the Date option activates the date field and the calendar icon for using the date picker. You must enter a date if this option is selected.
9. When finished, scroll to the bottom of the Sharing modal and click Share. 
   NOTE: If the Share button is not active, review the fields in the modal and be sure you have completed all the necessary items.

For more information please access: https://support.echo360.com/customer/portal/articles/2964746?b_id=16610&t=790020

Viewing a Shared Recording

If someone has shared a piece of media with you, it appears in your Echo360 Library It allows you to view the media OUTSIDE of a classroom and without the owner needing to send you a file. Like any media item in your Library, view the Shared media by clicking on the tile. This opens the media in the Content Details page where you can view it.

The easiest way to see whether something is a shared item or not is to look at the media tile. Whose name appears there? If it's your name, it is your media; you own it.  If it is someone else's name, then this is Shared media, owned by that user but viewable by you. Logically, it appears in the Shared With Me tab and not the My Content tab of the Echo Home page.

In the above figure, the tile shows a video owned by Tom Murphy. If you are not Tom Murphy, then this video shows up in your Content pages because Tom shared the item with you so you could see it.

Understand that this is not a copy of the media; it is more like a link that gives you access to it. You cannot make changes to it (with some exceptions discussed below), and if the owner makes changes, you will see them when you view the shared media.

If/when the owner decides to "unshare" the item with you, it disappears from your Content pages.

If/when you decide you do not need it anymore, you can delete or "remove" it from your Library, which simply removes your access to the item. It does not delete the media.

• Click the menu icon and select Remove 
  OR
• Click on the tile to open the details page and then click the Remove option located below the preview panel on the page.

What Can I Do With Shared Media?

The purpose of someone sharing a piece of media with you is to allow you to view the media outside of a classroom or section. Click on the media tile and the media details page opens, allowing you to watch the video or page through the slides.

What else can you do with it? Well, that depends a lot on certain settings in the system. A quick way to know is to click the Menu icon and see which commands are selectable. If they are gray, you cannot perform that action. If you are in the media details page, if your mouse changes to a "prohibited" icon (a slashed-circle) when attempting to click a command, you cannot perform that action.

More information can be found here: https://support.echo360.com/customer/portal/articles/2962662?b_id=16610&t=790020

Information

• This process requires that you have already completed a request for, and had confirmation of, a Echo360 unit - you need an Echo360 space for your unit if you are using Universal Capture - Classroom, Universal Capture - Personal, or have a scheduled recording in an automated room.
• The link tool in MyLO uses Learning Tools Interoperability, so is often called an LTI tool, or just LTI for short.

WARNING: Once you have completed the configuration of the link in MyLO DO NOT access the link while impersonating a student role. The link passes through your credentials from MyLO and so will revoke your instructor role in the linked Echo360 unit.

Add the Echo360 Recordings Link

• Log in to MyLO.
• Navigate to the unit where you wish to add the link.
• Click Content then select the module where you want to create the link to the recordings.
  • We recommend making a Lecture Recordings module for this link.
• Pull down the Existing Activities menu and select External Learning Tools.
• Select Echo360 Recordings (ALP).
• Note - If there is a pre-existing link to old content ( copied over via your previous content) you will need to delete this link first, then re-create your new link.

Edit the Echo360 Recordings Link to open in New Window

• Pull down the Options Tab at the end of the Echo360 Recordings Link and select Edit Properties In Place.
• Tick the Open as External Resource box.

• Quit out of the Link's properties by clicking on the unit title (usually "Lecture Recordings") under the table of contents.

Configure the Echo360 Recordings Link for your Unit

To link to all recordings

• Click on the Echo360 Recordings link you created
• Step 1:
  • Select the Section you wish to link to. All courses that you have access to will appear.
  • Note: Term and Course will automatically populate once you have selected the Section.

• Step 2:
  • Select Section home (a list of all lessons in the section)
  • Click CONNECT
    • If your unit does not appear in the list, ensure you have an Echo360 request in place. If you still cannot see the link please contact the service desk.
• The link has now been configured.

1. Where you select Term, Course Name and Section
2. The section code is made up by the Echo sections year/ Semester/term or Accelerated Study period and the Org unit id associated with the unit in MyLO. This ID can also be found in MyLO Manager
3. Where you select to link to the entire section and press on Link Content

NOTE: If you ever need to unlink the section from your MyLO unit, access the link and click Reset LMS Link.